overview
AP Automation
The platform allows paperless workflows in the supply chain, wherein all documents involving processing orders (e.g., PO’s, dispatch advices, return notices, invoices, credit notes, master) are made, accessed, updated, verified and processed digitally in one dedicated portal for company and its suppliers. The initiative eliminates the tedious and error-prone methods of manually reconsolidating invoices and fully automating the accounts payable process. Thus, diminishing operational costs and accelerating workflow between all parties. Moreover, this transformative move of becoming a data-driven organization, will be an avenue for smarter business decisions and touchless communications.
Functionalities
What are the functionalities of AP Automation?
Purchase orders
Purchase orders response
GRN
Master data
ASN
Inventory report
Returns
Debit notes
Invoices
Delivery schedule
Settlements
National e-Invoicing platform,
like ZATCA in the KSA
Objectives
Objectives of using AP Automation
To reduce daily manual operations related with documents processing.
To enhance business relationships with suppliers, reduce suppliers support related with invoices follow ups, to have better visibility about stocks, replenishment, deliveries.
To follow international retailers’ standards, increase its market share and competitive edge.
To use the newest technology, rely on proven solutions in order to GO GREEN strategy, follow Dubai paperless initiative and keeping up with companies’ development and solutions.
AP Automation platform is dedicated to:
RETAIL
ELECTRONIC
DIY
customers
They digitize the supply chain with Infinite
Benefits
What are the benefits
of AP Automation?
There are several reasons, why companies decided to move from manual data process into automated. Companies which switch from paper-based invoicing in favor of e-invoicing get rid of a number of everyday expenses that used to be incurred by paper document handling: printing, mailroom, sorting, processing.
- Sharp cost cuts
(no expenditures on
print-out, envelope, mailing) - Faster payments
- Enhanced cash management
- Enhanced accounts reconciliation
- Enhanced accounts reconciliation
- Business process optimization
- Eco-friendly organization
- Improved suppliers’ service
Implementation
Post-implementation impact
- No human intervention in the accounts payable process
- Service scalability, no matter the number of documents
- 24/7/365 service avaliblity
- No investment on resources (support, technical changes, platform development)
- Integration capabilities for the suppliers, in Aswaaq format or customer integration
- Suppliers’ support
- Fully digital invoices archive (digital signature and timestamp)
Key features
Key features of Infinite e-Invoicing
solution that benefited client
Faster invoice processing and procure-to-pay cycle
Improved cash flow
Decreased operational costs (printing, archiving)
Seamless accounts reconciliation
Faster dispute resolution
Improved business relations with suppliers
100% data accuracy (no reworks or delays)
Better accounts visibility
Improved payment cycle
Numbers
AP automation in numbers
Invoice process
expenses cut by
Invoice processing
time cut by
Accounts payable
workload reduced by
File formats supported
Suppliers use the Infinite
vendor portal
Direct operational
cost savings
Implementation
How AP automation platform has speed up and automated business processes in Aswaaq
Aswaaq’s vision to be benchmarked as a world-class retailer in the region, has become closer to their grasp as they pursue digital transformation in Supply Chain document exchange and Accounts Payable automation – in collaboration with Infinite IT Solutions.
The company’s solid advocacy in modernization has led the fast-growing retail company to implement the Infinite B2B Suite: a web-based supplier management portal to seamlessly operate business transactions and build better relationships with its suppliers by smooth daily operations.
20,000+
Outbound monthly orders
20,000+
Inbound monthly invoices
90%+
Inbound invoices automated
22
Stores