AP Automation

Best way to automate your supply chain

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    overview

    AP Automation

    The platform allows paperless workflows in the supply chain, wherein all documents involving processing orders (e.g., PO’s, dispatch advices, return notices, invoices, credit notes, master) are made, accessed, updated, verified and processed digitally in one dedicated portal for company and its suppliers. The initiative eliminates the tedious and error-prone methods of manually reconsolidating invoices and fully automating the accounts payable process. Thus, diminishing operational costs and accelerating workflow between all parties. Moreover, this transformative move of becoming a data-driven organization, will be an avenue for smarter business decisions and touchless communications.

    Functionalities

    What are the functionalities of AP Automation?

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      Purchase orders

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      Purchase orders response

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      GRN

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      Master data

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      ASN

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      Inventory report

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      Returns

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      Debit notes

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      Invoices

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      Delivery schedule

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      Settlements

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      National e-Invoicing platform,
      like ZATCA in the KSA

    Objectives

    Objectives of using AP Automation

    Objective 1

    To reduce daily manual operations related with documents processing.

    Objective 2

    To enhance business relationships with suppliers, reduce suppliers support related with invoices follow ups, to have better visibility about stocks, replenishment, deliveries.

    Objective 3

    To follow international retailers’ standards, increase its market share and competitive edge.

    Objective 4

    To use the newest technology, rely on proven solutions in order to GO GREEN strategy, follow Dubai paperless initiative and keeping up with companies’ development and solutions.

    AP Automation platform is dedicated to:

    Ap Automation Ico 1
    RETAIL
    Ap Automation Ico 2
    ELECTRONIC
    Ap Automation Ico 3
    DIY
    customers

    They digitize the supply chain with Infinite

    Client 1
    Client 2
    Client 3
    Adthia Client
    Client 5
    Client 6
    Client 7
    Bayara Logo
    Almarai Logo
    Client 10
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    Client 15
    Benefits

    What are the benefits
    of AP Automation?

    There are several reasons, why companies decided to move from manual data process into automated. Companies which switch from paper-based invoicing in favor of e-invoicing get rid of a number of everyday expenses that used to be incurred by paper document handling: printing, mailroom, sorting, processing.

    • Sharp cost cuts
      (no expenditures on
      print-out, envelope, mailing)
    • Faster payments
    • Enhanced cash management
    • Enhanced accounts reconciliation
    • Enhanced accounts reconciliation
    • Business process optimization
    • Eco-friendly organization
    • Improved suppliers’ service
    Ap Automation

    Implementation

    Schemat_Ap_Automation_1.1

    Post-implementation impact

    • No human intervention in the accounts payable process
    • Service scalability, no matter the number of documents
    • 24/7/365 service avaliblity
    • No investment on resources (support, technical changes, platform development)
    • Integration capabilities for the suppliers, in Aswaaq format or customer integration
    • Suppliers’ support
    • Fully digital invoices archive (digital signature and timestamp)
    Schemat_Ap_Automation_2
    Key features

    Key features of Infinite e-Invoicing
    solution that benefited client

    1-Ap-Automation

    Faster invoice processing and procure-to-pay cycle

    2-Ap-Automation

    Improved cash flow

    3-Ap-Automation

    Decreased operational costs (printing, archiving)

    4-Ap-Automation

    Seamless accounts reconciliation

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    Faster dispute resolution

    6-Ap-Automation

    Improved business relations with suppliers

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    100% data accuracy (no reworks or delays)

    8-Ap-Automation

    Better accounts visibility

    9-Ap-Automation

    Improved payment cycle

    Numbers

    AP automation in numbers

    Invoice process
    expenses cut by

    1-90P

    Invoice processing
    time cut by

    2-77P

    Accounts payable
    workload reduced by

    3-65P
    4-200P

    File formats supported

    5-700P

    Suppliers use the Infinite
    vendor portal

    6-78P

    Direct operational
    cost savings

    Implementation

    How AP automation platform has speed up and automated business processes in Aswaaq

    Aswaaq’s vision to be benchmarked as a world-class retailer in the region, has become closer to their grasp as they pursue digital transformation in Supply Chain document exchange and Accounts Payable automation – in collaboration with Infinite IT Solutions.

    The company’s solid advocacy in modernization has led the fast-growing retail company to implement the Infinite B2B Suite: a web-based supplier management portal to seamlessly operate business transactions and build better relationships with its suppliers by smooth daily operations.

    20,000+

    Outbound monthly orders

    20,000+

    Inbound monthly invoices

    90%+

    Inbound invoices automated

    22

    Stores

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